Exhibitor Terms & Conditions

1. Bookings

All bookings are subject to availability and accepted at the discretion of the organiser.

We do not operate on a first come first serve basis as we aim to showcase the best businesses in the area.

A completed booking form must be submitted in a timely manner from any communications to secure a booking, however no booking is secure until payment is made.

2. Payment

Full payment is due at the time of booking.

3. Stand charges, add-ons and adjustments
Stand charges are detailed on the booking form and all additional add-ons are clearly displayed at the time of booking.

Adding or removing of any space or add-on once a booking is complete is at the discretion of the organiser and where appropriate an admin fee may be applicable.

4. Booth position

Position within the exhibitor page will be determined by the organiser.

5. Subletting

Exhibitors will not be allowed to sub-let or divide their stand unless written permission has been obtained from the organiser.

6. Activity Sessions

Activity sessions are only guaranteed at the time of booking to exhibitors who book under the Gold or Platinum packages. All remaining sessions will be allocated at the organisers discretion.

An exhibitor can request a specific time slot to host their session but the schedule will be set by the organiser.

7. Exhibitor duplication 

The organiser monitors the bookings carefully and will place a limit on each business type to avoid over-duplication and unfair competition on the day. The final number for each business type is at the discretion of the organiser and may differ between business types.

8. Advertising of other businesses

Exhibitors are prohibited from advertising any other business or event outwith their own or that was outlined in your booking form. This includes but is not limited to the distribution of flyer, distribution of marketing materials or displaying signage at your stand. Failure to comply with this could result in the immediate removal of the exhibitor from the fair.

If you wish to advertise another business or event please obtain written permission from the organiser prior to the fair commencing.

9. Promotion

As an exhibitor of Bonnie Bairn you are expected to promote the fair through your social media sites, website, word of mouth and any other means available to you. At 6 - 8 weeks prior to the fair every exhibitor will be issued with a promotional pack containing complimentary tickets, flyers and posters to assist with this.

​10. Refusal of admission

The organisers reserve the right to refuse admission or remove from the virtual platform any person at their absolute discretion without incurring any liability whatsoever

11. Cancellation and refunds

If an exhibitor wishes to cancel their booking, this must be stated in writing to the organiser.

If notification of cancellation is received more than 8 weeks prior to the date of the fair a 50% refund will be issued.

If notification of cancellation is received 8 weeks or less from the date of the fair then no refund will be issued.

12. Abandonment of show

Should all or any part of the virtual platfrom not be fully available for the fair to take place, or should fire, war, strike or other labour trouble, force majeure, or an act of God, or any other occurrence or circumstances whatsoever, whether ejusdem generis or not, render it, in the opinion of the organisers advisable to postpone, interrupt or prematurely conclude it in whole or part, or to hold it on a reduced scale, the organisers may terminate the contract at any time on giving the exhibitor notice in writing to that effect, and in such cases the organisers shall be under no liability to the exhibitor nor shall the exhibitor be entitled to any refund or charges or monies paid for their booking.

13. Breach of term

In the event of any exhibitor committing a breach of any of these terms or failing to observe any requirements of the organisers within the time stipulated by the organisers, or if no time is stipulated then forthwith, or if the organisers being of the opinion that this conduct or proposed conduct is or may be undesirable in the interests of the show or that their business is being or may be conducted in such a manner that there is a risk of persons who may do business with them being dissatisfied or of discredit being brought upon the show, the organisers shall be entitled by notice to the exhibitor to terminate the exhibitors’ booking. Powers conferred on the organisers by any other regulations shall be in addition to, and not in substitution for, the powers conferred on them by this term.

14. Indemnity by exhibitors

The exhibitor indemnifies the organisers against all actions, expenses, costs, charges, or claims which the organisers or any of their contractors may be liable for in consequence or damage or injury to any person or property occasioned by or arising out of the act, default or negligence of the exhibitor, their representatives, servants or workmen or any person or persons or persons under their direction or any independent contractor engaged by the exhibitor.

15. Alterations to regulations

The organiser reserve the right on written notice to add or alter these regulations at any time.

© 2020 by Deby Lees